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Document Imaging Justification Form

 
Last Name:
 

First Name:
 
Email:
 
Department
Name:
 
Department Supervisor's
Name:
 
Department Supervisor's
Email:
 
Room:
 
Building:
 
Telephone:
 
Campus:
   
  What is your department's need for document imaging?
Example
 
     
  Identify the physical space you have available for your proposed document imaging project.
Example
 
     
  Identify personnel available or needed for your document imaging project.
Example
 
     
  Define your process and procedures design for imaging records. (How are you going to go from paper to paperless documents?)
Example
 
     
  Explain what identification and definition of the index system will be used.
Example
 
     
  Describe the benefit level of your document imaging project. Will it benefit one department, or does it have university-wide benefit?
Example
 
     
  What records will you continue to keep on paper and for how long?
Example
 
     
  What documents can you shred after they are imaged?
Example
 
     
  What are the quality control standards that should be in place before any paper documents are shredded?
Example
 
   
  What standards for document imaging are recommended by outside parties pertinent to your area (Accreditation Associations, NACUBO, Professional Associations ect...)?
Example