Viewing and navigating documents

•  To see two parts of a document simultaneously, drag the split bar at the top of the scroll bar.

•  To view a document's organization and jump to different sections, click Document Map on the View menu.

•  To see the same document in two different views, click Split on the Window menu, and then choose the views you want.

•  To display page margins, click Options on the Tools menu, and then on the View tab, under Print and Web Layout options , select the Text boundaries check box.

•  To move to the previous or next word, press CTRL+LEFT ARROW or CTRL+RIGHT ARROW.

•  To go to the beginning or end of a document, press CTRL+HOME or CTRL+END.

•  To select an entire document, press CTRL+A.

•  To close all open documents, press SHIFT, and then click Close All on the File menu.

Formatting documents

•  To change the margin or column settings for part of a document, first create section breaks.

•  To insert a page break, press CTRL+ENTER.

•  To add a row at the end of a table, click the last cell, and then press TAB.

•  To delete a table and its contents, select the table, point to Delete on the Table menu, and then click Table .

•  To merge table cells to make a table title, select the cells, and then click Merge Cells on the Table menu.

•  To insert a tab character in a table cell, press CTRL+TAB.

•  To number rows in a table, select the left column, and then click the Numbering button.

•  To number columns in a table, select the top row, and then click the Numbering button.

•  To move a table row up or down, select the row, and then press ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW.

•  To preserve formatting when you move or copy a paragraph, include the paragraph mark.

•  To center, left-align, or right-align a selected paragraph, press CTRL+E, CTRL+L, or CTRL+R.

•  To add a tab stop, click the ruler where you want to set the stop.

•  To delete a tab stop, drag it off the ruler.

•  To view the text of a footnote or endnote, rest the pointer on the note's reference mark.

  Working with text

•  To add a check box to a document, point to Toolbars on the View menu, click Forms , and then click Check Box Form Field on the Forms toolbar.

Note  To use the check box, click Protect Form on the Forms toolbar.

•  To return to the location of the last edit, press SHIFT+F5.

•  To look up synonyms in the thesaurus, select a word and press SHIFT+F7.

•  To restore selected text to its original formatting, press CTRL+SPACEBAR.

•  To sort dates, numbers, and other text in ascending or descending order, click Sort on the Table menu.

•  To edit in print preview, click Magnifier on the Print Preview toolbar.

•  To hyphenate a document automatically, click Language on the Tools menu, and then click Hyphenation .

•  To select a rectangular block of text, press ALT and drag.

•  To turn overtype mode on or off, double-click OVR on the status bar.

•  To insert symbols and other special characters, click Symbol on the Insert menu.

•  To count the number of words in a document or selection, click Word Count on the Tools menu.

Automatic text options

•  To turn on AutoFormat for creating lines:

•  In Word 2003 and Word 2002, click AutoCorrect Options on the Tools menu, click the AutoFormat As You Type tab, and then select the Border lines check box.

•  In Word 2000, click AutoCorrect on the Tools menu, click the AutoFormat As You Type tab, and then select the Borders check box.

To create a line, press and hold the hyphen key to make at least three hyphens, and then press ENTER. To create a thicker line, hold the SHIFT key down at the same time, making at least three underlines before pressing ENTER.

Working with graphics

•  To use a button on the Drawing toolbar multiple times, double-click the button.

•  To restore an imported graphic to its original size, press CTRL and double-click the graphic.

•  To resize an imported graphic and keep its original proportions, drag a corner handle.

•  When you resize a graphic, you can see the percentage of the graphic's original height and width by clicking Picture on the Format menu and then clicking the Size tab.

•  To wrap text around a graphic, click the graphic, and then click Text Wrapping on the Picture toolbar.

Working with labels

To make a sheet of identical labels:

• In Word 2003 and Word 2002, point to Letters and Mailings on the Tools menu, click Envelopes and Labels , click the Labels tab, and then click Full page of the same label .
• In Word 2000, click Envelopes and Labels on the Tools menu, click the Labels tab, and then click Full page of the same label .