Open Outlook and click on Calendar in the bottom left corner of the window.
Under My Calendars, right click on your primary calendar and select New Calendar.
Make sure that your primary calendar is selected in the file tree and then enter a name for your new calendar and click OK. (The name should describe the purpose of the calendar.) The calendar will now appear in your calendar list.
Right click on the calendar you would like to share and select Share and Share Calendar.
In the Sharing invitation, Click the To… button top open the search window. Click the More columns option and make sure that you are searching the Global Address List to narrow down your search results more. Add all the individuals you would like to share your calendar with and click OK.
If you would like those people to have access to add, edit and delete items from the calendar, check the checkbox that says, “Recipient can add, edit, and delete items in this calendar”. You can also add a message to the invitation. Once you are ready to send the invitation click Send.
Confirm that all the information and permissions are correct and click Yes. The recipient(s) will receive an email invitation that will allow them to open your shared calendar.
Once you have shared the calendar, you can go back in and edit the permissions for people that you have given access to your calendar. To do so, right click on the shared calendar in the list of Calendars and select Properties. Under the Permissions tab, you will find the list of users with access to the calendar and their permission level. Descriptions of each of the Permission Levels are listed below. Once you have set their Permission Level, click OK. You can change multiple users’ permissions at once by selecting multiple users and selecting the desired permission level.
Permission Settings Using Outlook 2013 (Win), Outlook 2016 (Mac), Outlook 2011 (Mac), Outlook 2010 (Win)
|Owner||Create, read, modify, and delete all items, and create subfolders. Can change the permission levels that other people have for the folder.|
|Publishing Editor||Create, read, modify, and delete all items and create subfolders.|
|Editor||Create, read, modify, and delete all items.|
|Publishing Author||Create and read items, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)|
|Author||Create and read items, and modify and delete items and files that you create.|
|Non-Editing Author||Create and read items s only.|
|Reviewer||Read items only.|
|Contributor||Create items only. The contents of the calendar do not display.|
|Free/Busy Time, Subject, Location||See free/busy time as well as the subject and location of items. Cannot Create Files and can only read this basic information, not the full files.|
|Free/Busy Time||See free/busy time only.|
|None||No permission. You cannot open the calendar.|