Flex Classes Support
Hyflex Training Overview
Classroom Cameras Control Overview
Our Recommendations and Checklist
Login to your Canvas account and select the course
Syncing and Activating Your Microsoft Team in Canvas
1) "Click on "Settings" in your Course Navigation Menu. 2) Click the "Integrations" tab at the top of the page. 3) Click the toggle switch to the right of Microsoft Sync, so it turns green and has a check mark. 4) Click the > to the left of Microsoft Sync. 5) Click "Sync Now." This should sync your Canvas roster to your Microsoft Team.
You will receive the following message when the sync begins.
Click “Microsoft Teams Classes” in your Canvas course menu, and sign into your Microsoft account.
Click on the card to access your course's team in Microsoft Teams.
If you have the Microsoft Teams application installed, you will be prompted to Open Microsoft Teams. If you do not have the Microsoft Teams application installed, you can choose to “Download the Windows app” or Click “Use the web app instead.""
Once you access your Team page, Click “Activate” at the top of the page. If you do not see this, your Team has already been activated.
Click “Activate”.
Your team is now active. Click “OK”
Now, click “General” to start a Teams meeting, conversation, add files, etc.
Setting up the Teams Meeting
Note: Meetings will need to be scheduled in advance of scheduled class meeting times.
- Go to Canvas at canvas.troy.edu
- Go to your desired course and click on the Microsoft Teams Classes link.
- Click on Schedule a New Meeting button.
- Schedule recurring Teams meetings for the day and times of your classes
- Select the following presets:
- Select Close Captions
- Select More in the top-right corner.
- Select Language and speech in the drop-down menu.
- Select Turn on live captions.
- Select More in the top-right corner.
- Preset Lobby Bypass
-
Select More in the top-right corner.
-
Select “Settings” in the drop-down menu.
-
Select Meeting options in the menu.
-
Turn on People dialing in can bypass the lobby and Announce when people dialing in join or leave.
-
Select More in the top-right corner.
- Do not start the session until the class is ready to start.
- Make sure that every session is recorded
- Select Close Captions
- In the classroom, open Canvas at canvas.troy.edu
- Go to your desired course and click on the Microsoft Teams link.
- Click on Launch.
- Teams should be on the Upcoming Meetings tab. If not, click on it.
- Click the Start button next to the link for that day/session.
- Select your preset camera view.
- Verify you are recording.
- You are ready to teach!
- Manage your Teams session by allowing the online viewers to ask questions instead of raising their hands virtually.
- Use the camera presets on the podium’s display panel to adjust what view you want the virtual students to see.
- On the display panel, you will see a few different options. The display panel will allow you to turn the projector ON and OFF. There is a source button that will allow you to decide between using the PC or a Laptop via HDMI. There is also a Volume button that will allow you to control the volume. The most important thing you will see is the Camera Presets on the display.
- The presets are as follows:
- The Instructor Station preset will look similar to this:
- The Wide Front preset will look similar to this:
- The Board/Workspace preset will look similar to this:
- Lastly, the Classroom View preset will look similar to this:
Note: This preset can only be seen by switching the camera via Teams. If you wish to swap back to Instructor Station, Wide Front, or Board/Workspace from Classroom View, you must swap the camera via Teams.
- The Instructor Station preset will look similar to this:
Sharing Your Screen
- If you are going to be flipping between different sources (PowerPoint, internet, Canvas) it is recommended you share your entire screen (Screen 1) when you start.
- When selecting to share a program or window, participants will only be able to view the selected program or windows. Any programs or windows outside of the one selected will not be viewable.
- Sharing the entire screen is preferable as it will allow online participants to see what in-class participants are seeing.
Call Health
- When experiencing call quality issues use the new Call Health button.
- Click the three dots in the menu and then select call health.
- Once selected a panel will slide out showing different metrics regarding the quality of the call.
- Start the Teams meeting.
- In the meeting controls, select the Breakout Rooms icon:
- Select the number of Breakout rooms (50 max). Allow Teams to assign people to rooms (Automatically) or choose the participants for each room (Manually).
Note: This option is only available at this step in the meeting and cannot be changed once set.
- Select Create Rooms.
Note: Teams does not records its own whiteboard, so students that watch the recordiings later will not see information provided on the whiteboard during class.
The Whiteboard application is available during a Teams meeting. Presenters can use it to create digital whiteboards during the remote meeting. To get started, click on the Whiteboard tab.
During the meeting, you can share the Whiteboard. Select the Share button and select Microsoft Whiteboard.
In the new tab, you will be able to write on and share the whiteboard.
While Using Whiteboard in Teams the Presenter can either show the Whiteboard to others, being the only one able to edit it, or a collaborative space for all in attendance. Whiteboard has added new features to make the space more useful such as,
- Notes - Add sticky notes to the whiteboard to containerize thoughts and lists.
- Text - Add a large text banner or a typed paragraph as opposed to handwritten text.
- Shapes - Use shapes on the page for mind mapping or diagrams.
- Images - Images can be added to the workspace such that they can be annoyed or commented on.
- Templates - Don't know where to start? The built in templates can get the team going with presets that will help get the whiteboard organized for the task at hand.
- Documents - Documents from OneDrive can be added to the document for easy access to them while collaborating.
Click on Microsoft OneDrive on the course menu.
Sign into your Microsoft Account.
Once you are signed in, you will have access to your OneDrive. You can create a new folder, upload to files or a folder, and change the view.
